Outlook 2016 Introduction

Lesson 7 – Managing Contacts

Outlook 2016

Sort the contacts by category by changing the current view to By Category . Expand the categories to view the contacts in each category. Then, return to the Address Cards view.

C REATING A D ISTRIBUTION L IST (C ONTACT G ROUP )  D ISCUSSION

You can create a Contact Group and save it in the Contacts address list. A Contact Group is a collection of names and addresses that are usually related in some way. You can use a Contact Group to quickly address a message to a group of recipients. For example, you can create a Contact Group consisting of all the people working on a project. By entering the single Contact Group name when addressing the message, all the people within the group receive the message.

When you create a Contact Group , you need to enter the name of the list and select the members of the list stored in your address books, or you can create new contacts and add them. Additionally, you can record notes about the Contact Group.

If you are working on a network and using Outlook with Microsoft Exchange Server, the default address book is the Global Address List . If not, your default address book is usually the Contacts folder. You can add the names from different address books to a Contact Group .

Contact Groups are not only identified by the name you give them, but also appear

in bold with an icon of two people

to the left of the list name in the address

book.

Creating a Contact Group

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