Outlook 2016 Introduction

Outlook 2016

Lesson – Managing Contacts

Return to the table and continue to the next step (step 11).

Notice that the name Expo Committee appears in bold with an icon of two people to its right in the Contacts pane in Card view.

U SING A C ONTACT G ROUP  D ISCUSSION

If you regularly communicate with a group of contacts, such as team members working on a project, you can create a Contact Group . Contact Groups contain the e- mail addresses of multiple contacts. When you want to send a message to everyone on the list, you simply address your message with the name of the Contact Group .

You may not want to send a message or other item to all the members in your Contact Group . For instance, you may want to send your message to only 13 of the 15 people on your Contact Group . You can remove members by expanding a Contact Group entered into the To , Cc , or Bcc fields. Expanding the list inserts all the individual e-mail addresses from the Contact Group into the addressee field. Once the individual addresses are displayed, you can remove the desired names.

You can also use a Contact Group when planning a meeting. When you expand a Contact Group on the Scheduling page in the Meeting window, each name is inserted as a separate attendee. You can then remove the names of those who should not be invited to the meeting.

NOTE You can address a message (or other item) to a Contact Group by opening the Message window and typing the Contact Group name into the To box or by selecting the To button and selecting the Contact Group name from the Contacts address book in the Select Names dialog box. You can also open the Contacts pane, select the Contact Group and create a new item addressed to the Contact Group . Once you expand a Contact Group , you cannot collapse it again.



P ROCEDURES

1. Create a new message.

2. Enter the Contact Group name in the desired recipient field.

OFFICEPRO, Inc.

Page 221