Outlook 2016 Calendar Management

Lesson 2 – Managing Meetings

Outlook 2016

Steps

Practice Data

Click

2. Select Tentative and Propose New Time . The Propose New Time window opens.

Follow the instructions shown below the table before continuing to the next step

3. Select a new time.

The red and green bars in the calendar box move to select the next available time slot and the new times appear in the Meeting start time and Meeting end time boxes.

4. Select the Propose Time button.

Click

The Propose New Time dialog box closes, and a new Message window opens with the list of recipients in the To box.

5. Select the Send button.

The Message window closes, and the message with the proposed new time is sent.

Click

One partner should click the AutoPick Next

button while the

other partner clicks the AutoPick Previous ( << )

button.

Return to the table and continue to the next step (step 3).

You should receive a message from your partner in your Inbox proposing a new meeting time.

R ESPONDING TO A N EW T IME P ROPOSAL  D ISCUSSION

When you receive a New Time Proposed message from an invitee for a meeting you have scheduled, you can open it to view your options. If you invited several people to

the meeting, you can use the View All Proposals button to view all new proposed times. This button opens the Scheduling page in the Meeting window

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