Outlook 2016 Calendar Management

Lesson – Working with Tasks and To Do Bar

Outlook 2016

Practice the Concept: Create a new task called Create meeting agenda:< your initials > with a due date of the next business day. Assign this task to the same student you assigned the Review monthly newsletter task. Keep an updated copy of the task, but do not request a status report when the task is complete. Send the task and select OK when the Microsoft Outlook warning box opens.

NOTE You can also Forward an Assigned Task request that was sent to you to another person. That person has the same options of Accepting, Declining, or Forwarding the Task Request to someone else.

A CCEPTING /D ECLINING T ASKS

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Discussion

When a task is assigned to you from another Outlook user, you receive a message with the subject Task Request in your Inbox asking you to accept or decline the task. You can accept or decline a task from the Reading Pane or Message window. Assigned tasks are automatically added to your task list when Outlook updates your tasks or after you read the task message.

When you accept or decline a task, a Task Accepted or Task Declined message is sent to the owner of the task. You can include a response with this message or simply send the default message. Once you send your response to a task assignment, the Task Request message is removed from your Inbox.

Furthermore, once you read a Task Accepted or Task Declined response message sent to you by the user to whom you assigned the task, it is removed from your Inbox.

If you accept a task, the task remains in your task list. You can then update the owner on your progress, as well as mark the task complete when you are finished. If you decline a task, the task is removed from your task list. Tasks you assign to others appear with a hand on the left side of the task icon and tasks assigned to you appear with hands on both sides of the task icon.

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