Outlook 2016 Intermediate/Advanced

Lesson – Managing Meetings

Outlook 2016

NOTE If you use OneNote , a new Outlook feature is Meeting

Details (located on the Home tab in OneNote ), which allows you to insert details about any Calendar item, including meetings. You’ll be able to see the participants, location and any details about the meeting in the OneNote window.

You can also use the Meeting Notes button in any selected or open Calendar item to collaborate with OneNote.



P ROCEDURES

1. Open the Calendar folder.

2. Select the Home tab.

3. Select the New Meeting

button.

4. Type the email address for each attendee.

5. Add any resources to the meeting – you must click the To:

button to

include a Resource or an Optional invitee.

6. Click the Scheduling Assistant

button and find a meeting time

where all attendees and resources are available.

7. When a satisfactory time slot is located for all attendees and resources, click the

Appointment

button.

8. Type a subject for the meeting.

9. Select the Location box.

10. Type a location for the meeting.

11. Select options as desired and then click the Send

button.

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