Outlook 2016 Intermediate/Advanced

Lesson – Customizing Views

Outlook 2016

Open the Manage All Views Organizer , select the Internet Cards custom view, and select Delete . Close the Custom View Organizer .

U SING A UTOMATIC F ORMATTING  D ISCUSSION

Create automatic formatting rules that change the font of items which meet specific criteria. Automatic formatting rules apply only to the current view. Modify an existing automatic format rule for a view or create a new rule. Create a new automatic formatting rule to help you organize the folder items in any folder. For example, in the Business Card view, display all contacts from a specific company in the color red. Automatic formatting is particularly useful for organizing message folders. Create a new automatic formatting rule for the Messages view that displays the headers of all items that include the word SportsPro in the subject or message body in the color blue. Also modify the existing Unread messages rule in the Messages view to display the message headers for unread messages in a Times New Roman , 12 point, red font.

NOTE Delete a rule in the Automatic Formatting dialog box by selecting the rule and then selecting the Delete button.

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P ROCEDURES 1. Open the desired folder and select the view in which you want to create an automatic format.

2. Select the View tab

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3. Click the View Settings icon

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4. Select the Conditional Formatting button

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5. Select

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6. Type a name for the Untitled rule.

7. Select

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8. Select the desired font options.

9. Select

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