Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Working with Folders and Forms

Permission levels are determined by roles, and each role has a specific set of permissions associated with it. The Editor role, for example, grants the user permission to create, read, modify, and delete all items and files. The Contributor role grants the user permission to create items and files, but not to view existing items. You can use the options under Permissions in the Properties dialog box to define a Custom role.

NOTE The Folder owner option grants a user full permission to the folder and the Folder contact option allows a user to automatically receive notifications from the folder regarding specific folder activities. You can also share your Calendar , Contacts , Tasks and Notes folders using the Share My link in the Navigation Pane for those folders. This link opens the Permissions page in the Properties dialog box for the folder. Only accounts set up on a Microsoft Exchange server can share Outlook folders.

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P ROCEDURES 1. Right-click the folder for which you want to change permission properties.

2. Select the Change Sharing Permissions command.

3. Select

.

4. Double-click the name of a user to whom you want to grant permission from the Type Name or Select from List list box.

5. Select

.

6. Select the name of the user for whom you want to define a role from the Name list box.

7. Select the Permission Level list.

8. Select the role you want to grant the user.

9. Select or deselect permissions as desired.

10. Select

or

.



S TEP - BY -S TEP

Set permissions properties.

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