Outlook 2016 Intermediate/Advanced

Lesson – Working with Folders and Forms

Outlook 2016

O PENING AN O UTLOOK D ATA F ILE  D ISCUSSION

Outlook items can be saved to a data file called a Personal Folders file. Data files can be used to organize Outlook items. You can also use data files to share information with others by sending a copy of the Personal Folders file to another user. Multiple users cannot have the same data file open at the same time.

NOTE Add items to a Personal Folders file by moving items into the folder. You can also export a folder to a Personal Folders file using the Import and Export command on the File menu. When exporting, you can create a new Personal Folders file or add items to an existing one. If you add items to an existing file, you can select how to deal with duplicate items. Manage your data files with the Outlook Data Files dialog box. Open this dialog box by selecting the File menu and the Data File Management command. Only the files created by you will appear in the dialog box.



P ROCEDURES

1. Select the Home tab

.

2.

Click the New Item

button then the More Items .

3. Select Outlook Data File .

4. Select the drive where the data file is stored.

5. Open the folder where the data file is stored.

6. Select the data file you want to open.

7. Select

.



S TEP - BY -S TEP

Open an Outlook data file.

If necessary, open the Folder List .

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