Outlook 2016 Intermediate/Advanced

Lesson – Working with Folders and Forms

Outlook 2016

S ETTING G LOBAL A UTO A RCHIVE P ROPERTIES  D ISCUSSION

Over time, Outlook items starts to accumulate. Messages accumulate in your mail folders and more and more items are stored in your other folders. Archive older items that you no longer need, to eliminate the clutter in your Outlook folders. Archiving cleans out folders by either deleting old items or moving them to another folder. Either manually archive your folders or use AutoArchive to perform the housekeeping task for you on a set schedule.

Set AutoArchive to store or delete old items automatically. Once you have enabled it, AutoArchive runs whenever you start Outlook.

Set global AutoArchive settings in the AutoArchive dialog box. Specify how often AutoArchive should run, if you want to be prompted before AutoArchiving, and the aging period for cleaning out items. Specify the age of items to AutoArchive in days, weeks, or months. Archive old items by either moving them to an archive file or permanently deleting them. After archiving items to a folder, an Archive Folders group appears in your folders list. If you prefer not to have them show, disable the option.

AutoArchive is activated by default for the Calendar , Deleted Items , Journal , Sent Items , Journal and Tasks folders. AutoArchive is not activated by default for the Inbox , Drafts , Outbox , Junk E-mail , and Notes folders, and is not available for the Contacts folder.

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