Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Working with Folders and Forms

S ETTING F OLDER A UTO A RCHIVE P ROPERTIES  D ISCUSSION Global AutoArchive settings affect all folders. However, you can set separate AutoArchive properties for individual folders using the AutoArchive page in the folder’s Properties dialog box.

Select the age of items in this folder to archive. For example, if you set a global aging period of 6 months, but you want to clean out items in the Sent Items folder older than 3 months. In addition, you have the choice of how you want to handle archived items. Move them to the default archive folder, move them to a personal folder you specify, or delete them.

Use the Default Archive Settings button to view, enable, or change global settings before you set separate folder settings. Folder AutoArchive settings will not function unless global AutoArchiving is enabled. If you have not enabled global AutoArchiving, Outlook informs you that it is enabling AutoArchive when you close the Properties dialog box.

Setting the AutoArchive properties for a folder

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