Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Working with Folders and Forms

Steps

Practice Data

5. Enter the desired number of months, weeks, or days you want the item to reside in the folder before archiving in the Clean out items older than spin box. The number appears in the Clean out items older than spin box. 6. Select the Clean out items older than list. A list of options opens. 7. Select Months , Weeks , or Days , as desired. The desired option is selected. 8. Select the desired option to move or delete the old items. The option is selected. The Properties dialog box closes and the AutoArchive properties are saved, or the AutoArchive properties are applied and the Properties dialog box remains open. 10. If a Microsoft Outlook warning box opens, informing you that there are no global AutoArchive options set, select OK to set the options. The global AutoArchive options are set. 9. Select OK or Apply .

Click Clean out items older than to 4

Click Clean out items older than

Click Weeks

Click Move old items to default archive folder , if necessary

Click

Click

, if

necessary

U SING THE M AILBOX C LEANUP D IALOG B OX  D ISCUSSION

It is important to manage your mailbox so that your folder does not exceed the allowable folder size and impede performance. The Mailbox Cleanup feature provides a number of tools you can use to perform various housekeeping tasks.

Use the Mailbox Cleanup dialog box to view the size of all local and server folders for your mailbox to determine which ones may need archiving. The Find button allows you to find items

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