Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Working with Folders and Forms

Steps

Practice Data

27. Select the No button.

Click

The form window closes.

U SING A F ORM  D ISCUSSION

When you create an Outlook item, you are using a form. You can create additional custom forms to use instead of using a standard Outlook form. For example, create a message form for a weekly sales meeting that is pre-addressed to the recipients and contains custom fields.

Once a new form is created, you must open it to use it. How you open a form depends upon where it is stored. Forms can be stored in the Standard Forms Library , Personal Forms Library , Outlook Folders , or in other locations. Forms stored in any folder can be opened using the Choose Form dialog box. However, if you store a form in one of the Outlook folders, such as the Inbox , the form will appear on the Actions menu when you open that folder.

NOTE You must create a custom form before you can associate it with a folder. Custom forms are often used in conjunction with public folders in order to tailor the information in the public folder to the requirements of the folder and its audience.



P ROCEDURES

1. Click the New Items

icon.

2. Click More Items

3. Select the Choose Form… command.

4. Select the Look In list.

5. Select the folder where the form is stored.

6. Double-click the form you want to open.

OFFICEPRO, Inc.

Page 245