Outlook 2016 Rules and Quick Steps

Lesson 3 – Working with Files and Applications

Outlook 2016

Steps

Practice Data

Follow the instructions shown below the table before continuing to the next step

18. To include an unmapped destination field, drag the value from the From list box to the appropriate field in the To list box. The desired destination field is created.

19. Select OK .

Click

The Map Custom Fields dialog box closes.

20. Select Finish .

Click

The Import a File dialog box closes and the file is imported into the destination folder.

In the To list box in the right panel, expand the Business Address field and scroll as necessary to view all the available fields. Notice that the Business Postal... field ( Postal Code ) is not mapped to a zip code field. Scroll the From list box as necessary and drag the Zip value to the Business Postal... field in the To list box. Notice that the Zip value now appears in the Mapped from column in the To list box. Scroll the To list box as necessary to display the Business Fax field. Drag the Fax value from the From list box to the Business Fax field in the To list box. Notice that the Fax value now appears in the Mapped from column in the To list box.

Return to the table and continue to step 19.

Notice the new contacts that now appear in the Contacts folder.

E XPORTING O UTLOOK D ATA  D ISCUSSION

If you have data in Outlook that other users want to access in a different software program, you can export Outlook data to a different file format. Each Outlook folder, however, must be exported separately.

You can export to a file or a personal folder file ( .pst ). Supported file types include comma- separated ( .csv ) and tab-separated ( .txt ) values for Windows programs, Microsoft Access, and Microsoft Excel. If you are exporting data to an application not on the list, such as Microsoft Word, you need to use the comma-separated or tab-separated file type.

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