Outlook 2016 Rules and Quick Steps

Outlook 2016

Lesson 3 – Working with Files and Applications

Outlook exports all fields in the selected folder to the destination file. Since there may be many fields in a folder you do not need or in which you do not currently have data, you may want to avoid exporting those fields. If you want to modify or remove fields before exporting your Outlook data, you can perform these tasks in the Map Custom Fields dialog box. With a large number of fields in a folder, you may find it easier to choose the Clear Map option and then specify only those fields you want to export. If you previously used a custom map, you can select the Default Map button to return to the default settings.

Map Custom Fields dialog box

NOTE You may be prompted to install the Outlook translators for some file types. Outlook may prompt you when you export to a file to install the translators from the original installation source. Use the Previous and Next buttons in the Map Custom Fields dialog box to display each item from the selected Outlook folder and view how the actual data is exported.

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