Outlook 2016 Rules and Quick Steps

Outlook 2016

Lesson 3 – Working with Files and Applications

Steps

Practice Data

Click the Expo conference call appointment

1. Select the Outlook item you want to attach to a message. The item is selected.

2. Select the Actions menu. The Actions menu opens.

Click Actions

3. Select the Forward command.

Click Forward

A new Message window opens with the insertion point in the To box and the Outlook item inserted in the Attach box.

4. Address the message as desired. The message is addressed.

Type the name of your partner in the To box

5. Select the Send button.

The message and the Outlook item attachment is sent.

Click

You should receive a FW: Expo conference call message in your Inbox folder. Double-click the Expo conference call attachment in the Reading Pane to open it. Close the Appointment window.

U SING M AIL M ERGE WITH W ORD  D ISCUSSION

Use the information in your Contacts folder as the data source for Microsoft Word mail merges. This feature is helpful when you need to create labels, envelopes, or form letters. For example, you may need to send a form letter to the customers that you saved as contacts in your Contacts folder.

Use Mail Merge in Outlook with all of your contacts or selected contacts. In addition, use Mail Merge with all contact fields or the fields that only appear in the current Outlook view, or a custom view you created. Add the merge fields to a new or an existing document. You also have the option of saving the contacts in a merge file to use again. The document types available for the merge are form letters, mailing labels, envelopes, and catalog. After selecting the document type, you can choose to merge the data to a new document, a printer, an e-mail message, or another destination you have available.

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