Word 2016 Practical Mail Merge

Lesson 2 – Merging Mailing Labels and Directories

Word 2016

Steps

Practice Data

9. To insert an address block, select the Address block link under Arrange your labels . The Insert Address Block dialog box appears. 10. Select or deselect options as desired. The options are selected or deselected accordingly and a preview of the first address in your recipient list appears on the right. The Insert Address Block dialog box closes and the address block field is inserted . 12. Under Replicate labels , select the Update all labels button. All labels are updated with the same merge fields as the first label. 11. Select OK .

Click

Click

Insert recipient’s

name in this format to deselect it

Click

Click

Notice that Word automatically includes the Next Record field at the start of all labels except the first. When merging the labels, this prompts Word to look at the next record in the data source each time it reaches a new label. M ERGING L ABELS TO A N EW D OCUMENT  D ISCUSSION When you have set up the main document and selected the data source for your labels, you are ready to carry out the merge.

Preview your labels before printing so you can make any necessary changes. If you find errors, correct them in the merged document, but remember to correct them in the data source if you intend to use it again.

When you complete the merge, you can merge the labels directly to a printer, or you can merge them to a new document. Select the Edit individual labels link to make changes to individual labels when they are merged to a new document. Changes made to individual labels in the new, merged document are not saved in the main document or in the data source.

Page 48

OFFICEPRO, Inc.