Word 2016 Practical Mail Merge

Lesson 2 – Merging Mailing Labels and Directories

Word 2016

If you want to print the labels, select the Print link under Merge in the Mail Merge task pane. In the Merge to Printer dialog box, select the records to print. The Print dialog box opens after you confirm the selection.

Close the Mail Merge task pane. Close all open documents without saving them.

C REATING A D IRECTORY  D ISCUSSION

In addition to form letters, mailing labels, and envelopes, you can create directories, catalogs, and mailing lists by creating a mail merge directory. Unlike a letter, which merges only one record per page, a directory merges multiple records to the same page. The Directory feature is useful for creating any type of list or for filling in tables.

The main document for the directory includes only the desired merge fields and information that is to be repeated for each record. If you were to use the following example to create a directory main document, the text Name: and Region: appear to the left of each merged record. To separate the records, include at least one or two blank lines after the last merge field.

Name: <> Region: <>

Use directory main documents to merge data into a table. The main document table should be a single row only but it can contain multiple columns. Enter multiple merge fields into each cell, as in the following example for a telephone list:

<> <>

<>

<>

Add table column headings and additional text after the table was merged to a new document.

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