Word 2016 Practical Mail Merge

Lesson 2 – Merging Mailing Labels and Directories

Word 2016

Steps

Practice Data

4. Under Select document type , select the Directory option. The Directory option is selected. 5. Under Step 1 of 6 , select the Next: Starting document link. Step 2 of 6 appears in the Mail Merge task pane. 6. Under Select starting document , select the desired option. The desired option is selected.

Click

Directory

Click Next: Starting document

Click Use the current document , if necessary

M ERGING WITH AN A LTERNATE D ATA S OURCE  D ISCUSSION

Use a data source created in another application (such as Access, Outlook, and Excel) in a mail merge. In this way, you can use existing data stored in another application, eliminating the need to create an additional data source in Word. To use a data source created in another application, the external data source must be organized in a series of columns, either in table format, worksheet format or, as fields separated by delimiters (such as tabs). The first row in the file should contain the field names.

Word reads data from other data sources using the DDE (Dynamic Data Exchange) protocol. This protocol reads data from other applications by opening the source program.

If the source application is not installed on your system, you can use the ODBC (Open Database Connectivity) protocol, which directly reads a data file without opening the source application. Another method Word uses to access external data is to open a data source through a converter. You may want to use a converter to read an Excel workbook that contains multiple worksheets. Using this method, you can specify the worksheet or range that contains the data you want to use.  P ROCEDURES 1. Under Step 2 of 6 , select the Next: Select recipients link. 2. Under Select recipients , select the Select from Outlook contacts option. 3. Under Select from Outlook contacts , select the Choose Contacts Folder link .

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